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Student Government Association Minutes
2005 - 2006
Chelsea Gaddy, Secretary
SGA Minutes- February 2nd. 2006
Meeting was called to order at 10:01 am. Stephanie prayed. Roll was called and the minutes from the previous week were read and approved. The following organizations and representatives were absent: Abby Debusk, Stephanie Hasty, College Republicans.
The first order of business was collecting constitutions and organization paperwork. Brain Danforth stated that if all information was not turned in by the following senate meeting that those who have missing items will have a mandantory meeting with Craig Goforth after SGA.
Tommy Keller stated that February 13th at 9pm was the scheduled time for the lights safety walk. There was no formal update. Tommy Keller was recognized again and gave an update about fundraising to provide more ashtrays on campus. Letterhead is available from him or the student life office to raise money and receive donations.
It was then announced that there would be two new openings for Student Representatives. One was filled by Phillip Fitzhugh, who was then sworn in, and the other is still open for nomination.
There were also openings on both the plans and policies committee (2) and the Curriculum Committee (1). The Plans and Policies committee positions were filled by Christy Daley and Phillip Fitzhugh. The Curriculum Committee position was filled by Rebecca Nelms.
Announcements were read and included the Wing eating contest at the Men's Basketball Game and the Music Department concert in Moore. Ollin Dunford also announced that there would be a game of campus wide capture the flag on Feb. 7th.
There was one time-out. David Fields was recognized and expressed his interest in SGA participating in some type of awareness week with activities that would span campus wide. The Meeting was adjourned at 10:23 am.
SGA Minutes- January 26, 2005
Meeting was called to order at 10:01 am. Stephanie prayed. Roll was called and the minutes from the previous week were read and approved.
The following organizations and representatives were absent: Jake Robinson, Helen Brown, Abby Debusk, Athletic Trainers, College Republicans, Dance Team, Outdoor Center, Psychology Honor's Society, Hillary Hunter, James Thompson, Cory Simons, Young Democrats, and Active Minds.
The first order of business was the swearing in of Brian Danforth as Vice President, Aubrey Green as Attorney General, and Elizabeth Head as Junior Class Vice President. Tommy Keller was then recognized to speak about the light walk. He said there would be a date set within the next two weeks and would be communicating with Bill Lovins and Craig Goforth about this date.
Denise McKillop was then recognized to give an update on the Spring Formal. The tentative plan for the formal is a Roaring 20s theme at the former Grape Escape in Downtown Asheville. Raffles will be held to raise money and representatives were asked to promote these raffles within their organizations. Jaime Ballance was recognized to give an update on the loft. She explained that because of heating costs, the entire McConnell Building was closed down and that the Loft would be available to reopen in March.
Announcements for the week were read and included Derrick Everhart speaking about the Organizational Fair sponsored by the college choir. The Choral Festival will be here with many high school students as guests. It will be next Friday from 3:15-3:45 on the 3rd floor of Moore Building.
Amy Cason was then recognized and reminded the Executive Board and Class officers to stay after the meeting so that photos could be made for the yearbook. There were no timeouts. Meeting was adjourned at 10:16 am.
SGA Minutes- December 1st 2005
Meeting was called to order at 10:04 am. Stephanie prayed. Roll was called and the minutes from the previous week were read and approved.
The following organizations and representatives were absent: Neecee Giles, Athletic Trainers, College Republicans, Hilltop, ISU, and The Laurel. Kyle began with old business and brought up the issue of missing paperwork from organizations. The list read as follows:
Athletic Trainers- Member List, College Repubilicans- Member List, FCA- Member List, Hilltop- Member List and Constitution, IGC- Member List, LOD- Advisor Sheet, Outdoor Club- Constitution, Member List, and Advisor Sheet, Phi Mu Alpha- Member List, SAI- Member list and Advisor Sheet.
Travis Sullens was then recognized to speak on behalf of the outdoor club and he stated that they did not have a membership list because they were an open organization. FCA and other various organizations also had concerns and questions about their paperwork. Chelsey stated that all questions and concerns should be directed to Jaime Ballance unless you were turning something in.
The Sophomore Class then recognized Andrew Chilton as their new Secretary/ Treasurer and he was sworn in.
The new item on the Agenda was the Lights Out Safety walk. Tommy Keller has been working on this project and is still trying to get in touch will Bill Lovins, director of facilities. Jaime Ballance also stated she would assist in contacting him.
Ollin was recognized to speak about recycling and stated that he had all the necessary steps underway, he was just waiting for a response from the town on their involvement. Denise Mckillop was recognized and informed senate that there would be a meeting about formal at the beginning of the spring semester. Announcements were read and others were added, including reminders about upcoming concerts in the music department and the Campus Christmas Celebration sponsored by CAB. There were 4 timeouts.
Brandon Jeffs was recognized to speak about the sidewalk chalk issue. He asked for any ideas about ways to make positive changes, such as have the chalk be pre-approved in most areas on campus but have one specific area where students were free to write anything. He also stated that since Daniel Hensley was no longer a member of Senate that there should be someone assigned to take his place on the curriculum committee.
Helen Brown was recognized and expressed concern about the $75 fee that was being added to every students balance. She wanted to address the fact that some commuters believed the fee should not be added to their bill because we do not use many of the resources of the school. Then David Fields was recognized and mentioned that no one had received their budget yet and it would be helpful to know how much money each class could spend on projects. Meeting was adjourned at 10:32 AM.
SGA Minutes- November 10, 2005
Meeting was called to order at 10:04 am. Stephanie prayed. Roll was called and the minutes from the previous week were read and approved.
Kyle started with old business and reminded everyone that organization information was past due to the student activities director and needed to be turned in NOW! This information includes a mission statement, financial statement, advisor and membership list, and a service project summary. Kyle reminded everyone that class project proposals were also past due. Junior Class had not yet turned their proposal in.
Tommy Keller was then recognized to discuss the lights out safety walk. He said that he has been working with Bill Lovins- Head of Facilities and Dean Goforth to get this arranged and it will be scheduled soon. Dean Goforth was then recognized to speak about the Nature Walk Project. He stated that he would let us know about dates and details at a later date.
New business was then brought up. Kyle requested that the freshman and sophomore classes alter their class projects to focus their efforts on repairing the loft instead of the timberline. The Sophomore class was also reminded to appoint a sophomore to fill the position of Secretary/Treasurer. The new officer will be sworn in at the next Senate meeting.
Announcements were read. Chelsey Gaddy stated that Craig Goforth had requested a list of each organization's chaplain for his records and all organizations were asked to send an email to the Secretary this week with the name of their Chaplain. Amy Cason was also recognized to speak on behalf of the Laurel Staff and remind everyone to turn in their pictures, etc. ASAP. She also reminded everyone that she could not possibly be in more than one place at once. There were no time outs. Meeting was adjourned at 10:25 am.
SGA Minutes November 3, 2005
Meeting was called to order at 10:03 am. Stephanie Prayed and the roll was called. The following organizations and representatives were absent: Kyle Morgan, Jacob Robinson, Christy Daley, Erin Mckee, Abby Debusk, Daniel Hensley, College Republicans, Outdoor Center, Sigma Alpha Iota, and Cory Simons. The minutes from the previous week were read and approved. Since Kyle was absent, Ollin was in charge of proceedings of the Senate Meeting.
Ollin announced once again that organization constitutions, etc. were due to Jaime or Chelsey ASAP. Chelsey was recognized and explained that the reason for these documents being due was so that the Student Activities Director could start the Organization review process that was being done this year. Ollin then thanked everyone for participation at homecoming and also thanked everyone for being respectful and appropriate.
Class proposals were once again announced as being due. Ollin then gave an update on recycling, saying that the only thing left to be done was to find out a way to have the recycling picked up.
New business was then addressed. A Lights out walk was tentatively planned for the following Monday where Dean Goforth, Facilities, and Exec Board would walk around campus to analyze any unsafe areas. Craig Goforth was then recognized to speak about the nature trail walk that he was invited SGA to participate for a monetary donation. Then Denise McKillop was recognized to speak about the formal. She stated that there would be a scheduled meeting for the committee soon.
Tommy Keller was then recognized and talked with SGA about respecting other organization's property and to please not touch anything that was not yours.
Amber Ponder was then recognized to bring up the impeachment issue of Daniel Hensley. Daniel had missed five senate meetings. A ballot vote was done and counted by Amber and Chelsey. 32 organizations voted, 30 voting to impeach Daniel and 2 voting for Daniel to remain in his office. It was then announced that the president of the sophomore class would be in charge of appointing a new class officer in the position of Secretary/Treasurer and they would be sworn in as soon as appointed.
Announcements were read and there was one time out. David Fields was recognized and spoke for a few minutes about the situation about the speakers and lighting instruments in the loft. The loft was broken into and the equipment was detrimentally damaged. Courtney Evans was recognized and stated that CAB had found someone to fix the system, it was just a matter of funding for the repairs. Chelsey Gaddy stood and stated the importance of the loft for all organizations and suggested that different groups come together in some way to raise money for the repairs. Meeting was adjourned at 10:32 am.
SGA Minutes - October 27, 2005
Meeting was called to order at 10:02am. Stephanie prayed and the roll was called. The following organizations and representatives were absent: Helen Brown, College Republicans, IGC(1), Outdoor Center, Daniel Hensley, and James Thompson. The minutes from the previous week were approved. Kyle announced that organization paperwork was past due and needs to be turned in to Jaime or Chelsey ASAP. Kyle expressed thanks to those organizations who attended the Paw Painting and Campus Clean Up.
Class Project proposals were announced as being due and each class has a one week grace period if they have not turned them in. Executive board will assign projects if no proposals are turned in. Kyle then restated the homecoming suggestions including no vulgarity or disrespect to native Americans. Tommy Keller was then recognized to speak about ITS. Gerald Ball emailed answers to Senate's questions about the computer services on campus. Kyle then stated that committee minutes from last week were due immediately to Chelsey. Announcements were read and there was 1 time out. Brandon Jeffs asked what it would take for there to be some change machines put in the laundry rooms on campus. Meeting was adjourned at 10:31 am.
SGA Minutes - October 6, 2005
Meeting was called to order at 10:03 Am. Stephanie opened with prayer. Minutes
were read from last week and approved. A reminder was given that constitutions,
etc. were past due and everyone needed to turn them in ASAP. Ollin Dunford was
recognized and recycling was discussed again. He is continuing to work out the
details of this project. Kyle reminded everyone of the Campus Clean-up on October
23rd at 4pm, and also added that we may also be inviting organizations to come
paint paws on athletic street so that organizations can be represented for homecoming.
Amber ponder was recognized to discuss the impeachment of both Cadenza and Conservation
Club. Kyle asked if anyone was there to speak on their behalf and there was
no on in attendance. Brandon Jeffs asked if the Cadenza publication would go
away if they were asked to leave SGA. Dean Goforth replied that they would still
be allowed to publish their magazine; they just would not be allowed to be represented
in SGA. The vote was that both organizations be impeached: Cadenza- 35/8 and
Conservation Club 34/10. Tommy was recognized to speak on progress of the Smoking
issues on campus. He explained that he was still working on talking to different
people about ashtrays, etc. but these things take time! Denise was recognized
to speak about the formal and reminded every to make sure they did not make
any plans or reserve and locations until Denise and Amber have given them permission.
Denise explained that the committee would be having a meeting soon to discuss
ideas. Kyle asked for volunteers to light candles around the fountain for founder's
week on Wednesday and Thursday of next week. The following organizations volunteered
for each day Wednesday: SGA Executive Board, Business Honor Club, and LOD. Thursday:
Phi Mu Alpha, Hilltop, and Gamma Chi Epsilon. Amy Cason was recognized to speak
about upcoming events regarding the yearbook. It was announced that Picture
Day would be this coming Monday, October 10th from 9-4pm in Redway. She also
handed out sheets for each organization and requested a list of events each
group was doing so they would have a featured page in the yearbook with pictures.
These sheets are due next Thursday. Announcements were read and some were added.
There were two time outs: Brandon Jeffs wanted to know if it was possible for
facilities to make sure that the sprinklers on campus were actually sprinkling
water on the flowers and not the students. David Fields also asked if facilities
could address the insect and arachnid problems in dorms. Denise Mckillop inquired
if facilities could also clean up the glass chards that are in the walkway behind
Myers. Meeting was adjourned at 10:21 am.
SGA Minutes Sept 29th, 2005
Meeting Began at 10:03 am. Steph Opened in prayer and Roll was called. The
following organizations were absent: Alpha Psi Omega, Cadenza, Sigma Tau Delta,
Hillary Hunter, James Thompson. Chelsey Gaddy read the minutes from last week
and they were approved. Kyle Morgan then swore in Kyle Staton, Freshman Class
Vice President. Membership Lists, Constitutions and Advisor sheets were due
and it was announced that if you did not have them today that they would be
due by Friday. Tommy Keller asked for more questions and comments regarding
ITS services and stated that he is in the process of compiling a list to give
to them. Ollin Dunford was recognized to speak about recycling on campus. The
city committee gathers recyclables in Mars Hill, and SGA is planning to work
with Residential Life staff to get this project off the ground before the end
of October. Tommy Keller was then recognized to again clarify the sidewalk chalk
issue. He stated that sidewalk chalk is not banned and it is permissible on
campus when approved through student life. He also mentioned that professors
have been speaking about it in class and should not be wasting their student's
class time and if anyone has questions about the new policy they should speak
with the Executive board. Announcements were read and included Mary Margaret
speaking on behalf of CAB. She reminded senate that homecoming nominations would
be in everyone's PO Boxes soon and that sheets for homecoming activities, such
as parade and lions growl. There were two time outs. Christy Daley asked for
a clarification of the attendance policy and consequences. Blake Hart asked
for a clarification of campus clean up requirements. Meeting was adjourned at
10:18am.
SGA Minutes-Sept 22, 2005
Meeting was called to order at 10:05 am. Stephanie Brown opened the meeting in prayer. The following representatives or organizations were absent or tardy: Neece Giles, Kyle Staton, Cadenza, Cheerleaders, College Republicans, Conservation Club, Courtney Evans, and The Laurel. Old Business was brought up and freshman officers Samantha Delgado and Rene Carr were sworn in. Brandon Jeffs was recognized to clarify his proposal on Sidewalk Chalk. He stated that it was important for the College to have some form of censorship. Neece Giles was recognized and stated she believed that if we passed this that we were oppressing freedom of speech. Dawson Plimpton moved that we vote, and that motion was seconded. The vote was first done by a show of hands, but then a roll call vote was done. The proposal was passed 21/16. Chelsey Gaddy stated that Committee minutes were due to her ASAP. New Business was brought up and began with the reminder that Constitutions, Membership Lists and Advisor Info would be due the following Senate meeting or there would be a fine imposed. Denise McKillop was recognized and brought up issues about ITS. There were sheets passed around for each representative to write down any questions or concerns that they had for ITS. Denise stated that she would like the labs open more frequently with at least one more lab open that the “C” lab that is open now. She also reminded the student body that the library committee would like to reiterate that they are not in control of the computer labs or printers and any problems should be directed to ITS, not the library staff. She wanted some answers from ITS concerning the slowness of internet access and why students computers are constantly kicked off. Denise also wanted to know why more workstudy students couldn’t be employed to keep the labs open more often. Christy Daley clarified that workstudy was no longer available for students this semester.
Senate was reminded of the mandatory campus clean-up on Oct. 23 rd. Dawson Plimpton inquired if there were people on campus being paid to do this such as facilities, etc. and Kyle clarified that yes, there were people paid to do these jobs, but there is only so much that they can accomplish in addition to all the other issues they have to deal with on campus. Then, Kyle asked for volunteers for the formal committee and they were Amy Brooke Cason, Samantha Delgado, Rene Carr, and Jenny Jones from the Hilltop. The Issue of recycling on campus was then covered and David Fields asked what happened to all the recycling bins that used to be present in each dorm. Kyle stated that no one ever emptied them, so they were probably thrown out. Ramla Osmond mentioned that she knew someone who would collect recycling in her dorm if we could just find people to do that all over campus.
In Time outs, Tommy brought up the issue of smoking. Is there any way that
we can get ashtrays and garbage cans for cigarette butts more places on campus.
Various people had comments and questions regarding this time out and Tommy
stated that he would look into the issue more to see how we could find out how
to get more ashtrays. Brandon Jeffs asked if there was a way to get synchronized
clocks on campus. Neece Giles asked if there was a way to find out the budgets
for class projects, and Kyle stated for her to schedule a meeting with Craig
about the issue. Announcements were read. Meeting was adjourned at 10:35 am.
SGA Minutes- Sept 8th 2005
The meeting was called to order at 10:02 am. Stephanie opened with prayer and devotion. Chelsey called the roll. The following organizations were not present: Athletic Trainers, Conservation Club, Young Democrats, and Active Minds. The minutes from last week, were read and approved. Kyle brought up freshman elections, announced the date as Sept. 14th, and read off the list of candidates. They were as follows: President: Samantha Delgado, Miranda Hucks, Brandon Conner, Deidre Abouahmed, Brandon Lee Kelso, John Halter. Vice President: Brandon Anthony, Mackenzie M. Knapp, Kyle Staton, Megan Hofstetetter, Tabatha Woodson. Secretary/Treasurer: Rene Marrissa Carr, Aaron Hawkins. He then spoke about contact sheets and contracts which needed to be filled out and returned to Chelsey by today. New officers were sworn in including representatives from LOD, FCA, Hilltop, Dance Team, and student representative Corey Simons. Denise McKillop was recognized to speak again about the victims of hurricane Katrina and MHC's fundraising efforts. Her and Jaime are working together and wishes for student organizations to let her know what you are doing to help. She then spoke about more of the effects the hurricane has had on people locally, and explained some of the things the executive board was doing to pitch in. Jaime Ballance was recognized and updated about some events that Lions Share would be sponsoring including a Hearts with Hands food drive, Fun Run to raise money sponsored by the Outdoor Center, a Contra/Circle Dance in the Loft on Sept. 20th with $2 admission, Delta Kappa Theta's Blood Drive, Sigma Tau Delta's Book Drive, and a benefit concert. All events will begin Sept 14th.
Kyle then moved on to discuss committees and ask for volunteers. People volunteered for committees as follows: Athletics: Dawson Plimpton and Erin McKee; Curriculum: Daniel Hensley and Brandon Jeffs; Library: Denise McKillop; Plans and Policies: Neecee Giles and Jenny Jones; Religious Life: Blake Hart and Stephanie Brown; Visiting Artists and Lecturers: Laura Nell Dubuisson and David Fields. David Fields requested that the secretary of SGA send out and email stating the times and locations for these committee meetings.
Kyle then reviewed the moratorium and explained that it was not open for discussion.
Brandon Jeffs was recognized to speak about his proposal of banning sidewalk chalk usage unless approved in advance by student life. If students did not follow these rules then there would be a fee applied by campus security. Various students spoke about different views on the issue. Erin McKee spoke saying that she was responsible for some of the sidewalk chalk on campus and believes that is a form of expression. Neece Giles stated that she believed the fee should only applied if students wrote anything profane or if they wrote on buildings. David Fields stated that he believed writing on sidewalks should be allowed if they were appropriate. Brandon Jeffs then clarified that there would be an approval system through student life, that sidewalk chalk would not be altogether banned and that this was the same process for having posters approved to be hung around campus. Chelsey Gaddy asked if it was a general rule that all posters have the "ok to post" stamp from student life, or if only applied to posters being hung in Wren. Jaime clarified that all posters, no matter where they are hung on campus, should always be brought to the student life office and approved by the campus activities office before they are hung. Brandon Jeffs then stated that he would be posting a copy of the proposal on "The Well" for all students to read. It was announced that we would be voting on the proposal at the next SGA meeting.
David Fields was then recognized and proposed a motion for the SGA senate to recommend to the administration that students displaced by Hurricane Katrina be allowed to be harbored by Mars Hill College. He furthermore moved that all tuition and fees be waived in a gesture of goodwill. Jaime Ballance recommended that David speak with Tommy and Kyle and they both present this idea to Dr. Lunsford, Dr. Pollard, and the board of trustees. She also suggested starting a petition, but David instead requested that SGA vote on supporting the recommendation. Jeremy Gale reminded everyone that the last day to enroll for any classes at any college would be Sept. 19th, so if anything was to be done, it needed to be done soon. Announcements were read and others were added. Blake Hart mentioned CSM's Mission Trip planned for fall break. Neece Giles spoke about Step Team tryouts at 7pm in the game room. Scholars will be holding prayer vigil's for Sept 12th and 13th. Jaime announced that CAB would be sponsoring a tailgate party on the lower level of Wren due to the fact that there will be over 600 youth pastors on campus that day and the cafeteria will be congested. Tommy Keller spoke about the blood drive and encouraged people to come give blood on Wed., Sept 14th. Mary Margaret Fulk told people about CAB's new $5 dollar t-shirts that say "Hill Raisers" which will be on sale at Saturday's football game at 1:30. Brian Danforth reminded everyone about the football game showing in Huffman on the projector at 9pm. Andrew Weigratz announced a bible study in the lobby of Gibson from 4-5pm. There were no time-outs. Kyle adjourned the meeting.
SGA Minutes- Sept 1st 2005
The meeting was called to order at 10:05 am. Stephanie Brown led us in devotion and prayer. I called the roll. The following organizations were not present: Cadenza, Conservation Club, Dance Team, FCA, Hilltop, LOD, and Young Democrats. Tommy Keller then welcomed everyone back to senate for the New Year. There was no old business. The first order of new business was swearing in of officers. Kyle swore in the class officers and then the representatives. Kyle then went over the media policy for senate meetings, which is found in the handbook. Before the meeting began, Roberts Rules "cheat sheets" were handed out. I explained how they would be useful for representatives to know how to properly propose and vote on issues in senate. I also covered the topic of freshman elections, which will be on Sept. 14th. The cut-off date for freshman petition sheets was announced as Sept. 7th. Attendance contracts and contact sheets were reviewed, filled out, and returned. I also mentioned to please let Tommy know what time any of the class officers would be having bi-weekly meetings so Tommy could attend. Denise McKillop was then given the floor to discuss disaster relief for the victims of Hurricane Katrina. She asked all organizations to come to her with ideas of how they would like to help, whether it be monetary donations or bottled water and food. Jaime Ballance spoke about "The Lions Share" which is an unofficial group of people on campus who help with many different causes including last year's local flood. They were planning on meeting at lunch to set up sometime of collection program in the cafeteria. Denise and Jaime will work together on this project. Kyle went over announcements and Ramla Osmond spoke for a few about pre-rush week for greeks. There were two time-outs from Brandon Jeffs, the first concerning sidewalk chalk on campus and if there is any way to ban it, and the second about the issue of no skateboarding on campus. Craig Goforth spoke for a few minutes about the reasons for the skateboarding rules and there were comments from various other students. According to Craig, facilities asked for the policy about no skateboarding a few years ago due to students grinding on banisters and other things on campus. Michael Fisher then announced about CAB attempting to get people more involved with home games, especially football, by providing noise makers, t-shirts, etc., to increase school spirit. Kyle adjourned the meeting at 10:31am.
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